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Production Checklists

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Production Checklists

Standard Operating Procedures for Freight Integrity.

Rev 2025.1

The Philosophy of the List

Memory is fallible. Fatigue is inevitable. In the fourth week of a tour, when you have slept four hours in three days, you will not remember if the hazmat declaration for the CO2 canisters was signed.

We do not rely on “I think so.” We rely on ink on paper. A checklist is not a suggestion; it is a shield against chaos. It is the only thing standing between a smooth border crossing and a truck being impounded by Customs and Border Protection for 72 hours.

These checklists are blood-written. Every item exists because, at some point in the history of touring logistics, someone forgot to check it, and it cost the production ten thousand dollars.

Master Pack Download

Contains .XLSX and .PDF versions of all lists.

PHASE 01

The Pre-Tour Advance

Crucial Data Points

PHASE 02

The Daily Load Protocol

“The truck is not a garbage can. It is a precise storage facility that moves at 65 miles per hour.”

The Pack

  • [ ] Wheels Down: All case casters locked or chocked.
  • [ ] Dense Pack: No air gaps greater than 2 inches. Air allows movement; movement allows damage.
  • [ ] The Wall: The final row of cases must be flat and secure to accept load bars.
  • [ ] Load Bars: Minimum 2 bars per vertical tier. Verify tension.

The Departure

  • [ ] Seal Check: Apply numbered security seal. Log the number on the BOL.
  • [ ] Paperwork Handoff: Driver has BOL, Next Venue Address, and Site Contact Name.
  • [ ] Walkaround: Check trailer lights, tires, and mudflaps before release.
CRITICAL

Hazmat & Dangerous Goods

Touring productions often carry undeclared hazmat. This is a federal crime. If you are carrying pyro, CO2 tanks, lithium-ion battery banks (large scale), or flame fluids, they must be declared.

Lithium Batteries > 100Wh UN3480 / UN3481
Compressed Gas (CO2 / Nitrogen) UN1013 / UN1066
Pyrotechnic Articles UN0431 / UN0432
Fog Fluid (Oil Based) Flashpoint Check Req.
INTERNATIONAL

The ATA Carnet

Customs & Border Protection

The “General List” Validation

The Carnet is the passport for the gear. If the serial number on the guitar amp does not match the serial number on the paper, the truck stops. The tour stops.

Data Point Requirement Common Failure
Serial # Must match hardware exactly. Typo (“O” vs “0”).
Country of Origin Where it was MANUFACTURED. Putting “USA” for a Fender made in Mexico.
Weight Net weight of item (no case). Listing gross weight.
Consumables Do NOT list tape, strings, fluids. Listing items that won’t return.

Copyright © 2025 Cape Cod Roots & Blues. All Logistics Protocols Reserved.

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